ShowWorth Proposals reads the whole RFP, builds the priced workbook underneath, checks every number, and ships a branded web proposal with a matching PDF. Installed in your account. Run by your team.
A large booth or event build runs 150 to 220 line items. Every screen, processor, fixture, speaker, and service, priced by hand, copied into a proposal by hand, and sent with no independent check on the math. One mistyped quantity on a $900,000 quote is a six figure exposure that nobody caught.
ShowWorth Proposals closes that gap. It is not a template and not another tool to log into. It is a system installed inside your account that takes a stack of documents in and sends a verified, branded proposal out, with the workbook that proves every number sitting underneath it.
A proposal moves through the same eight stages every time, one to eight, each feeding the next. The workbook is built and checked first, then the client proposal is generated from it. Click any stage to jump to it.
Hand it the whole pile: the RFP, the design deck, the floor plan, vendor quotes, rate books, a stack of PDFs. It reads every page and pulls out each requirement, every screen, projector, fixture, speaker, and service, with the exact page and line it came from.
Nothing is paraphrased and nothing is assumed. Every requirement carries a citation back to its source, so when a client asks where a number came from, you can point to the page.
First the scope register: one line per real piece of gear or service, with dimensions, quantity, and location. That list is the spine of the whole job. Then the priced workbook, grouped into thirteen categories from LED screens to logistics, one row per item with cost, quantity, days, and an extended total.
The workbook is the single source of truth. The proposal is generated from it and reconciles to it to the dollar. When they drift, the workbook wins.
For each line, ShowWorth checks it against your gear. It marks what you own and can pull for the show dates, what you are short on, and what you do not carry at all.
You see the gap before you commit to it, not after the truck is loaded. Owned, short, or not carried, flagged on every single line.
For everything you cannot cover from your own stock, ShowWorth looks to vendors in the region of the event, not across the country. It builds a sourcing shortlist ranked by distance to the venue.
A wall you are short on gets filled by a house an hour from the load in dock, not one that has to freight it across the map. Less transport, less risk, more room in the margin.
As the quote comes together, ShowWorth runs quick estimates alongside it: approximate rigging loads, weight totals, and power draw, straight off the gear on the line items. Enough to size a quote, spot a problem early, and talk to a venue with real numbers.
These are quoting estimates, not stamped engineering. A qualified person still signs off the final loads and power plan. What you get here is rough numbers, fast, when you need them to price the job.
Drag the sliders. This is the on-the-fly estimate from move 05, live. Approximate rigging load, power, truss, and gear count update as the build changes, rough enough to size a quote and spot a problem early.
You do not change how you work to use ShowWorth. Point it at a spreadsheet, let us build you a custom inventory, or connect straight to the software you already run. It reads what you already produce.
Drop in a Google Sheet or an Excel file of your gear and rates. No integration, no IT project. Real rates in the quote today, with zero engineering.
No clean list yet? We build you a custom catalog of everything you rent or can get your hands on, owned gear, consumables, and items you have access to but do not own.
Link the rental or quoting platform you already run, so every quote carries your real catalog, your rates, and availability for the show dates.
Works with the systems you already run
Guardrail: ShowWorth reads freely and writes deliberately. It never places a hold or changes a quote in your system without an explicit confirmation from your team. Do not see yours on the list? If it holds your gear or builds your quotes, we will connect to it.
The client receives a single, self contained web proposal, password protected, and a matching print PDF from the same file. It is organised the way a visitor moves through the build, zone by zone, so the client pictures the show, not a spreadsheet.
Hosted and password protected, branded as you, structured zone by zone with a clickable map. It reads like a walk through the build, not a wall of line items. This page is built the same way.
One file is both the live page and the print PDF. What the client sees on screen is exactly what lands in the inbox and on the boardroom table. No second version to keep in sync.
The client sees clean category pricing and a single total. Your markup, your margin, and your internal cost never appear anywhere in what they receive. The workbook holds all of that, and stays yours.
The reasoning is drawn, not asserted: redundancy, signal flow, and layout shown as clean figures. A compliance matrix maps every RFP requirement to your answer and where it lives, so on approach scored bids you win the points others leave behind.
On a big build the client can initial each section on its own, audio and video, lighting and rigging, labour, each with a short summary, its gear list, and its price, then sign the whole. Everyone knows exactly what they agreed to. This is on the roadmap, and it is where the system is headed.
See a finished one, end to end.
A full example proposal, priced and specced, is on the way. Want it the moment it lands, or a live walkthrough on a call?
When the room can click into a zone, follow the engineering, and watch the numbers reconcile, they stop skimming and start deciding. An interactive proposal does not just look better. It changes how the client reads the work, and how fast they say yes.
Most quotes go out on trust. Someone builds the spreadsheet, someone glances at it, and a six figure number ships. ShowWorth does not work that way. Before any workbook is trusted, an independent pass rebuilds it from scratch and has to agree with it, to the dollar.
Each of the thirteen category subtotals is recomputed from the line items. The grand total is checked against the sum of the categories. The margin and the day rates are recalculated on their own, not taken on faith. On the first build we ran end to end, that audit caught a real error: a quantity stored as text that every human read straight past. On a $900,000 quote, that catch is the difference between a clean win and a call you never want to make.
The check is mandatory. Nothing ships unverified, ever.
Nothing internal ever leaks.
No margin, markup, or cost language. No supplier or partner names. A red flag sweep runs before every single send, so the client sees clean scope and one clean total, and nothing you would not want them to see.
Hire us to build your proposals, or hire us to set your team up to build them. Same system underneath. You choose how much stays in house.
Hand us the RFP, the deck, and your rate references. We run the whole system and hand back a verified proposal with the workbook under it, in your brand, ready to send. Best when you want the output now, without retooling your team.
We install ShowWorth in your account, train your team end to end, and build your first live proposal with you. Then you own it and run every one after. Best when you want the capability in house. Install, train, deploy.
We don’t advise and disappear. We stay in the build.
Pricing for either path is walked through on a short setup call, once we have seen how you build today. No two rollouts are the same, so we do not pretend one price fits them.
| A marketing agency | A rental-software quote | ShowWorth Proposals | |
|---|---|---|---|
| What you get | A good looking PDF | A line item total | A verified proposal and the workbook under it |
| Who checks the math | Nobody | It trusts your input | An independent audit, every time |
| Whose brand | A generic template | The vendor’s tool | Yours, installed in your account |
| Inventory and sourcing | Out of scope | Your stock only | Your stock, plus vendors near the event |
| The last ten percent | Not their job | Not what it does | The only part worth paying for |
Then we build one with you. We create a custom catalog of everything you rent or can source, owned gear, consumables, and items you have access to, so the system has real stock to check against from day one.
Rental and quoting platforms like Flex Rental Solutions, Rentman, Current RMS, Point of Rental, and Booqable, CRMs and quoting tools like Salesforce, HubSpot, and GoHighLevel, accounting in QuickBooks and Xero, or a plain Google Sheet or Excel file. If it holds your gear or builds your quotes, we will connect to it.
No. Keep what you run. ShowWorth reads what you already produce. Connecting to your system makes the numbers sharper, but it is a choice, not a requirement.
No, and we never claim they are. They are fast estimates for quoting: approximate loads, weights, and power draw to size a bid and flag a problem early. A qualified person still signs off the final engineering.
Never. The workbook holds the cost model and stays internal. The client sees clean categories and one total, checked by a sweep before every send.
The install and a first live build run together. You ship a real, client ready proposal during the engagement, not months down the line.
Send us the RFP that eats a week and still ships with a number nobody double checked, or the workflow you want your team to own. We will show you how ShowWorth handles it, then walk through pricing once we have seen how you work today.